When you need to print just one address label for an envelope, it can be a real struggle to setup a desktop printer to do the job. Fortunately, you can avoid this problem by using a label printer. This tiny thermal printer is designed for the sole purpose of printing labels for letters, parcels, folders, or anything you like. One of the great things about a label printer is that it takes up very little desk space. In fact, a label printer is so compact that it can even be placed on top of a computer case or desktop printer.
Writing addresses on envelopes by hand is a pretty boring chore, and one that most of us put off until it absolutely has to be done. It can also be very costly for businesses, given how much time is spent looking up addresses and writing them down. Printing labels is a much cheaper and faster option, especially when you need hundreds of them in a hurry. Some business clients might appreciate the personal touch of a hand-written envelope, but most only expect to see a printed label that is easy to read. Unless you have excellent writing skills, a printed label will always look more professional than one done by hand.
It is worth the effort to setup a desktop printer to churn out hundreds of labels, but small businesses normally print only a few labels each day. A label printer is the ideal solution for small businesses and home offices. It costs about the same as a desktop printer but takes up much less space. While you can print an address directly onto an envelope with a desktop printer, it can take some practice to getting the size and alignment correct. The software provided with a label printer makes this process simple and quick. There are a number of different models available, so it pays to compare the various features before buying one.
Resolution is an important feature when choosing any printer, even one that only prints labels. If you need to print small text or barcodes on your labels, choose a label printer with a very high resolution. Nearly every model uses thermal technology, but that only prints black so you will need to find something else if you need colored labels. A label printer should have a fast printing speed, and be capable of printing to the edges of the label. Some of the cheaper models have a manual cutter instead of an automatic one, which makes it difficult to print lots of labels quickly. A model with networking capability can be used from any computer on the network.
A label printer is no more difficult to install than a desktop printer. You simply pop the supplied disc into the drive and then install the software drivers. After that, the label printer can be connected to any USB port on the computer at any time, but the software may need to be installed again if you move the label printer to another computer. After placing a roll of labels inside the holder, you can start printing from a word processor, spreadsheet, address book, or any application you choose. If the label printer is used frequently, make it the default printer so that it does not have to select every time.
Perhaps the best feature of a label printer is that it uses thermal paper, so there are no messy inkjet or toner cartridges to change. When the roll of labels runs out, simply drop in a replacement roll and start printing again. The rolls are cheap to buy and last for hundreds of labels, provided that you are not printing very long labels like those used for airport baggage. Best of all, the labels require no drying time and can be used straight away, and they do not smudge like those made with an inkjet printer. However, the labels will turn completely black if left near a heat source for too long, such as a radiator.