Digital Answering System

The old days of a tape-recorded answering machine have been over for a long time. For most of us, the best way to record messages is the voice mail service that has become standard fare for almost every phone company. However, those systems have their own limitations for messages that make them hard for some people to use – specifically, people who need to record messages for professional reasons. For these people, there are two options: the first is to pay for an upgrade in the messaging service. But not all phone companies offer this, and even if they do, that still might not be what you need. The second option is to buy a digital answering system.

Digital answering systems work in exactly the same way as the old tape-recorded messages mentioned earlier: they record a hard copy of messages so that they are safely backed up for as long as you need them. With digital answering machines, however, the messages are backed up onto a small hard drive. While this does have some disadvantages to the old system, it is largely beneficial to most phone users. Digital answering systems can be integrated into any landline phone system, and they don’t require any advanced technical knowledge to operate.

The advantages of a digital answering system start with its basic premise: it eliminates the need for tapes. This has two main benefits over a tape-based system: size and ease of use. Digital answering systems are much smaller than their mechanical counterparts, and they also require much less maintenance to be used correctly. Digital systems can also store more: they can routinely allow messages to be 40 minutes long, sometime even longer if that’s specifically what you’re looking for. And because they have hard drives, they can carry more information overall, which means that you don’t have to worry about a running out of space so often.

However, the main disadvantages also relate to not having tapes. While they can hold more information permanently, it can be harder to access or store the messages on digital systems. Many do not have the option of remotely storing the messages left on the system. With tape systems, it was always possible to remove tapes from the system, replace them, and then have a hard copy of any message you want to store. When shopping for digital answering systems, it’s very important to look specifically for the feature of either removing the hard drive or transferring the audio to a computer if you value this feature.

Another potential disadvantage of digital systems is that some are prone to losing data if the power goes out. Hard memory storage is required to eliminate the possibility of this happening, although this feature is now included in most digital answering systems. Even then, however, it is much easier to lose files on a digital system than on a mechanic one, simply because tapes are harder to damage and easier to recover. If something happens to your digital messaging machine, there might be nothing you can do to recover the messages. On the other hand, you could always extract a tape from an older system.

What this all boils down to is that, unless you are extremely reliant on storing messages for very long periods, digital answering systems are just more convenient. They modern digital systems aren’t prone to many of the problems that older ones had, and if you need to store messages reliably and long-term, but aren’t professionally required to do so, they’re probably the better options just because of that convenience. However, tape-based messaging systems remain the more reliable of the two options.

This Digital Answering System Review is Written/Updated on May 19th, 2010 and filed under Consumer Electronics. Both comments and pings are currently closed.

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